Vacancy – Junior Kit Manager – Southwell City FC

Role type: Voluntary
Time commitment: A few hours per week (more during pre-season and end-of-season periods)
Reports to: Club Chairman
Location: Southwell and surrounding area (some home storage of stock may be required)

About the Role

Southwell City FC is looking for a Junior Kit Manager to take charge of kit provision across our 30+ junior teams. This is a hands-on, practical role at the heart of the club, making sure every player has the kit they need, when they need it, while helping us hit our sustainability goals through recycling and reuse.

As a Nike Partnership Club, we also have our own online club shop, and this role includes working with the Executive Committee to help shape what’s available for teams to buy, from training tops to hoodies and other leisurewear.

This is a great opportunity for someone who is organised, enjoys being part of a busy grassroots club, and wants to make a real difference to how the junior section runs. You’d also be welcome to join the Executive Committee if you want a say in the club’s wider strategic direction.

Key Responsibilities

Stock and inventory

Manage kit requirements for 30+ junior sides
Keep stock of new and recycled kit for issuing to players
Maintain an accurate inventory system (sizes, quantities, condition) across all kit types, home and away
Carry out regular stock audits to identify shortages or surplus ahead of each season
Store kit securely and appropriately, organised by team and size

Ordering and supplier liaison

Order new kit from the club’s kit supplier when required
Liaise with suppliers for quick and timely delivery of kit, including for new managers
Plan seasonal ordering windows in advance to avoid delays for new signings or mid-season joiners
Check delivered kit against orders for accuracy before distribution
Manage returns or faulty kit with the supplier

Player and manager liaison

Act as the main point of contact for team managers on all kit queries
Communicate kit ordering deadlines and lead times clearly to managers ahead of each season
Handle sizing queries and exchanges when kit doesn’t fit
Keep a record of who has been issued which kit, so it can be traced back if needed

Recycling and returns

Receive used kit back from managers before issuing new kit, as players and requirements change
Make sure kit is recycled wherever possible to meet the club’s sustainability goals
Track how much kit is recycled and reissued each season versus newly ordered, and report this against the club’s sustainability goal
Assess returned kit condition and decide whether to recycle or retire it
Coordinate end-of-season kit returns across all junior teams

Deposits and finance

Ensure kit deposits are taken for new players joining the club
Ensure kit deposits are returned to players when kit is returned on leaving the club
Keep clear records of deposits taken and returned, reconciled against player registrations
Flag any outstanding deposits or unreturned kit to the committee
Work within an agreed kit budget and report on spend

Online club shop

Work with the Executive Committee to decide which items appear on the club’s online shop for teams and families to buy, such as training tops, hoodies, and other leisurewear
Help keep the shop offering aligned with our status as a Nike Partnership Club
Feed back to the committee on what’s selling well and what teams and parents are asking for

Admin and general

Keep kit records GDPR-compliant (player names, sizes, and similar details)
Support new team managers with an induction on the kit process
Attend committee meetings periodically to report on kit stock and budget
Act as the point of contact for any additional kit needs, such as cup finals, tournaments, or representative sides

Person Specification

Essential

Well organised, with good attention to detail
Comfortable using basic spreadsheets or simple record-keeping systems
Good communicator, confident liaising with team managers, parents, and suppliers
Reliable and able to commit a few hours a week, with more time around pre-season and end-of-season
Genuine interest in supporting grassroots junior football

Desirable

Previous experience with kit management, stock control, or similar logistics
An interest in sustainability and reducing waste
Willingness to get involved in wider club activities or committee discussions

What You’ll Get

A key role in the smooth running of a busy junior section with 40+ teams across the club
Involvement in shaping our online club shop as a Nike Partnership Club
The chance to directly support sustainability efforts by keeping kit in use for longer
The option to join the Executive Committee and contribute to the strategic direction of the club
The satisfaction of knowing every young player at the club has the kit they need to play